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Contractor EHS Management
Contractor Management Policy
Establishing a Safe, Compliant, and Sustainable Work Environment
Harvatek is steadfastly committed to Occupational Health and Safety, Environmental Protection, Equipment Safety, and Quality of Work. To ensure that all contractors and personnel operating within our facilities work in a safe, healthy, and compliant environment, we have established a comprehensive management system based on government regulations.
This section outlines our primary management protocols, designed to assist all partners in fully understanding and adhering to Harvatek’s safety standards to collectively uphold operational safety and quality.
I. Our Commitment
Recognizing that safety is the cornerstone of any partnership, Harvatek solemnly commits to:
- 01 Ensuring the health and safety of both contractor personnel and our employees.
- 02Maintaining the security of facility environments, equipment, and production operations.
- 03 Implementing and adhering to government regulations for occupational health, safety, and environmental protection.
- 04Establishing a transparent, clear, and verifiable contractor management system.
- 05 Working hand-in-hand with contractors to create a zero-accident and zero-pollution work environment.
II. Scope of Application
This management system applies to all non-Harvatek employees who are required to enter the facility for the following operations:
III. Mandatory Entry Obligations
To maintain workplace safety, all contractors must complete the following mandatory procedures before entering the facility to execute work:
The person in charge of the contracting company must formally sign a guarantee, confirming full commitment to comply with Harvatek's Environmental, Health, and Safety (EHS) management regulations.
- Construction personnel must possess government-recognized safety training records.
- Specialized tasks (hot work, work at heights, confined spaces, etc.) require valid professional licenses.
- Foreign workers must provide legal work permits.
Required Permits:
Risk Assessment Requirements:
Large-scale projects must submit a Job Safety Analysis (JSA); small projects follow simplified risk assessment procedures.
All personnel must exchange their ID for a visitor badge and wear it prominently on the chest at all times.
IV. Contractor Code of Conduct
Once inside the facility, please strictly adhere to the following safety rules. Any violation will be handled in accordance with contract terms and management policies.
- The facility is strictly Smoke-free, Alcohol-free, and Betel nut-free.
- Always wear a safety helmet and appropriate Personal Protective Equipment (PPE).
- Access to unauthorized or non-working areas is strictly prohibited.
- Never damage equipment or operate valves/power switches without authorization.
- Strictly follow onsite signage, isolation barriers, and management rules.
- Fighting, misconduct, gambling, or possession of drugs is strictly prohibited.
- Follow traffic regulations; the speed limit inside the plant is 20 km/h.
- Keep the site tidy; cleaning and restoration are required daily after work.
🔥 Hot Work
- Apply in advance & prepare fire extinguishers
- Implement isolation & protection measures
- Assign a dedicated fire watch personnel
🪜 Work at Heights (2m+)
- Safety harnesses and helmets are mandatory
- No use of substandard scaffolding
- Stop work during strong winds or heavy rain
🏗️ Lifting Operations
- Use only certified cranes and rigging equipment
- Set up warning barriers and guiding personnel
- Standing under suspended loads is strictly forbidden
🕳️ Confined Space Work
- Perform gas testing before entry
- Ensure forced ventilation and lighting
- Equip rescue gear and assign a standby person
- Do not use damaged or uninspected electrical equipment.
- All electrical equipment must be properly grounded.
- Implement LOTO (Lockout-Tagout) during maintenance.
- Dispose of construction waste properly; no illegal dumping.
- Emissions (noise, exhaust, wastewater) must be compliant.
- Clean the site daily; do not block emergency exits.
- Prevent spills of oil or hazardous chemicals.
V. Coordinating Organization for Large-scale Projects
For complex large-scale engineering projects, a formal Coordinating Organization must be established. Composed of contractors, subcontractors, and relevant Harvatek departments, it ensures the implementation of risk control for concurrent operations.
Eliminating operational blind spots
between different units through coordination and integration.
VI. Supervision and Auditing
To ensure operational safety, the company implements a strict Tiered Supervision Mechanism:
Execution of first-line real-time supervision and environmental verification at the work site.
High-frequency safety audits to ensure full implementation of laws and internal regulations.
Fulfillment of joint management obligations to ensure all subcontractor levels meet compliance standards.
VII. Accident and Emergency Response
- Immediate Notification: Notify the organizing department and EHS.
- Scene Preservation: Do not move items except for emergency rescue.
- Investigation Support: Fully participate in root cause analysis and rectification.
For accidents involving fatalities, 3 or more injuries, or hospitalization, contractors must ensure the government labor inspection agency is notified within 8 hours as per law.
VIII. Rewards and Penalties
Partners who meet the following criteria will receive priority for long-term cooperation:
- Exceptional safety management and excellent EHS records.
- Proven track record of outstanding construction technology and work quality.
- Reward Value: Inclusion in the "Preferred Vendor List."
Violations of company regulations will result in the following actions based on severity:
- Written warnings, administrative fines, or immediate stop-work orders.
- Serious violations will lead to being placed on the "Suspended/Blacklisted Vendor List."
- Repeated violations or causing accidents will result in permanent disqualification.
IX. Our Shared Goals
Harvatek looks forward to building long-term, safe, and trustworthy
partnerships with all contractors to collectively enhance business resilience.